Workplace Operations

Our Workplace Operations role is arguably the most engaging job opening we have at KAS Placement.  KAS Placement is a leading sales- and marketing-focused executive search firm.  We were founded in 2005.

Currently, our main operations are run out of South Florida and New York City.  But many full-time employees work virtually.  We are building a presence around the U.S. That’s where the Workplace Operations Manager comes in.

What Does a Workplace Manager at KAS Placement do?

The Workplace Manager at KAS Placement helps every division of our company operate more efficiently.  This ranges from helping marketing write interesting job search content to ensuring that interviews are set up.

If we were a basketball team, the Workplace Manager would be the point guard.  For non-basketball fans, a point guard is the player who passes the ball to teammates in optimal scoring positions.

As far as specific daily tasks, they will vary based on the internal and external projects our company is focused on.  Some weeks will be different than others.

However, one constant is that personal growth happens nearly every day.   People who are invigorated by learning and the challenges of success will love this job.

Understand Our Training Philosophy

We do all our training in-house.  Keep that in mind when reading through the daily responsibilities.  If you read through the responsibilities and get excited about all that you’ll be responsible for, you may be a good fit.

Our best employees come from various backgrounds.  But all of them share a desire to succeed, have the best career possible, and grow.  You need very good writing skills, enjoy dealing with and learning about people, and a four-year degree is preferred.

General Responsibilities (by company division)

• Focused on client delivery, staff utilization and back-office processes.
• Cross-department coordination: Acts as the link between sales, finance, HR, customer service and fulfillment.
• Systems and tools: Picks and rolls out software such as ERP, CRM and project management tools, and keeps them in use.
• Marketing and media help.  Assist with digital marketing content, organization, and branding activities.
• Administrative.  Support the CEO with organizational projects and organization of key material

Working with Employers

• Run new-client intake: fee agreement signed, job specs collected, client set up in the system.
• Turn client job descriptions into postings ready to publish (your three-version SEO workflow), put them on the KAS jobs board and outside boards, and take down filled roles.
• Send placement invoices, track payments and follow up on late ones.
• Keep a follow-up calendar so past clients hear from you before they need to hire again.

Administrative

• Set up one clear structure for internal documents and AI projects
• Build a library of templates (outreach emails, proposals, fee agreements, candidate emails).
• Keep brand assets, bios and headshots in one place.
• Manage logins through a password manager.

Marketing Responsibilities

• Make sure our content calendar is being met: blog posts, LinkedIn and email.
• Make sure job pages, service pages and forms on kasplacement.com are current, and coordinate with Alliance on site changes.
• Track where clients and candidates come from (website forms, LinkedIn, referrals, job boards) and pull basic GA4 and Search Console reports.
• Handle the logistics of launches like the Intelligent Job Seeker relaunch: landing page live, email lists ready, how purchases are fulfilled.